Index:

Prepare:

  • Work with the School
  • Locate the school storage location
    • The school will either be receiving food weekly from the school district, or will receive deliveries directly from The Sheridan Story. Either way, make sure the volunteers know where they can find the food on distribution day.
    • Click here for an image of the storage containers.
  • Schedule volunteers
    • Be sure you begin signing volunteers up as soon as you can. 
    • We recommend using a free online volunteer registration tool, such as Sign Up Genius.
    • The recommended days of distribution are when you'll need volunteers to distribute the food. You can find them for the whole year on your District-specific calendar for our program.
    • Note that it may take some time to get the full amount of kids signed up. Explain to your volunteers that it may be slow at first. Don’t be discouraged!
  • Retain Statistics
    •  Either the school or the Community Sponsor should keep record of the number of bags given out each week. Sometimes it’s best for the School to keep these records, other times it’s the Community Sponsor.
    • Use your judgment to determine who would be the most consistent in the program to keep track of these statistics (you will report the stats by the end of the day Friday each week of the school calendar year.)
  • Assist with program promotion
    • Recruiting new students for the program and getting the word out can be a lot of work for the School, so ask if you can help by:
      • Stuffing back to school/open house packets, including a Sheridan Story promo card and permission slip.
      • Calling families with a school representative to let the families know about the program.

How to distribute to the kids:

  • Food should be distributed to the kids using the list the school has compiled through sign ups. Obtain this list from the school for the distribution each week.
    • A new list should be obtained each week to ensure the correct students are receiving the bags.
  • All bags should be distributed on specified dates - we recommend the last day of the school week. Click here to access District-specific calendars for our program.
    • A single bag should be placed into a single student’s backpack or locker where applicable. 
    • If a previous week’s bag remains in a student’s locker, use your discretion on whether or not to provide an additional bag - a note should be made on the distribution list.
    • If lockers are not in hallways, bags can be left for the teachers to put in the students' bags while the kids are out of the classroom (lunch, recess, etc). One option is to place a basket outside of each classroom door in which the volunteers will place the bags for the teacher to access later.
    •  If the school is receiving deliveries from the School District:
      • Following your distribution, ALL remaining items (full boxes/bins, empty boxes/bins, partial boxes/bins, lids, etc.) should be sent back on the next truck from the District. 
      •  If the school uses boxes, be sure you don't throw away the empty boxes!
    •  If the school is receiving deliveries directly from The Sheridan Story:
      •  Following your distribution, retain any partial boxes/bins to be used for the following week’s distribution.
      • All empty bins/boxes should be broken down, saved, and returned to The Sheridan Story upon our next delivery.
      •  If the school uses boxes, be sure you don't throw away the empty boxes! 

Report statistics weekly:

  • If you haven’t already, work with the School to determine if they or the Community Sponsor should keep record of the number of bags given out each week. Sometimes it’s best for the School to keep these records, other times it’s the Community Sponsor.
  • The School or Community Sponsor should submit statistics by the end of the day on Friday of each week of the school year. You can access the form to submit the stats by clicking here.